Comprehensive software for Maine to ease EVV and home care management
CareSmartz360, a leading home care software, is integrated with an Maine-approved aggregator. Telephony & GPS-Enabled Mobile App solution assists Medicaid- enforcing businesses in meeting state EVV requirements. Our EVV solution enables agencies to streamline operations and ensure compliance with easy-to-use features.
The Department of Health and Human Services has mandated implementing an Electronic Visit Verification (EVV) system for Medicaid-funded Personal Care Services (PCS). The department utilizes EVV to track and monitor service delivery and access to care for members.
For Medicaid reimbursed Personal Care Services, the mandate set a deadline for EVV compliance with a “good faith effort” extension.
EVV implementation deadline selected as January 01, 2021.
The 21st Century Cures Act required agencies to select an EVV system that electronically verifies their information.
To prepare for EVV implementation, providers must attend training regarding EVV administration functions available on the state aggregator portal. Providers may also participate in free training sessions online through WebEx.
Seniors aged 65 and above consist of 21.2% of Maine population compared with 16.5% of the national average, making the state an attractive prospect for retirees. The U.S. News and World Report rank Maine Medical Center as number one. Some other facts and regulations that govern the state are:
A home care management software can help you abide by Maine’s non-medical industry laws. GPS-enabled technology helps automate billing and payroll and adhere to established regulations, making work easier for home care agencies.
Responsively designed and feature-rich apps to seamlessly run your home care agency on the go.
GPS-enabled app to seamlessly manage caregiver visits.
Increase agency staff productivity and organize daily activities on-the-go.
CareSmartz360 is a trusted partner for Maine home care agencies looking to scale their operations while meeting state laws and regulations, including EVV standards.
Several home care software solutions are available in the market today that are integrated with features and functionalities that adhere to all compliances and contribute to the best possible care delivery. A basic standard to look for in a home care software solution is it should be easy to use by your staff, caregivers, patients, agency owners, and the patient's family.
The bottom line is that whatever EVV-based solution your agency chooses, it must document precisely that a visit took place to ensure that caregivers have provided the expected services, allow for timely and accurate documentation of the activities performed, and ensure compliance.
No. Using an EVV system is easy, and you may not have to recruit any extra staff. Keep in mind that your caregivers and office staff are fully trained and compliant with EVV.
The following is a high level summary of anticipated changes with the implementation of EVV:
| Things that Stay the Same | Things that Will be Different |
| Member choice of provider | Elimination of paper timesheets |
| Availability of services | Use of EVV devices |
| Member choice of individual direct care worker | How member/representative signature is collected |
| How services are provided | Verification is required by member/representative at the end of every visit/shift |
Maine has announced that it will deny claims for services provided without EVV compliance. To avoid your agency being a risk of claim denials, it is vital to have a robust system that integrates EVV into claims generation.
CareSmartz360's EVV-based solution helps agencies comply with the 21st Century Cures Act. Some ways in which the home care software feature is helpful are:
The caregiver is given an 8-hour duration to sleep at night. With this type of care, the client must provide a bed for the caregiver to sleep in. While the caregiver's sleep may be disturbed to provide care throughout the night, the caregiver may be given a 4-hour break during daytime hours.
Under Maine law, only any unused accrued vacation time is required to be paid upon termination in case the employer's policy states that the unused balance would be paid upon termination. Employers must provide around 40 hours of unrestricted Earned Paid Leave to all employees effective January 01, 2021.
Maine imposes exceptions to overtime laws made in cases when:
Furthermore, salaried employees have the exemption from overtime regulations if they make $735.59 per week.
Maine has recently passed its "Ban-the-box" law to provide a fair chance at employment. The law also prohibits employers from requesting an applicant's criminal history information during the initial application. Additionally, the employer may mention in their job posting about prohibiting employees with a criminal record from applying.
CareSmartz360 offers a robust billing solution for smart and accurate billing, adequate payment, and quick reporting. Care providers can submit claims the same day they offer services and get paid faster to be able to stay ahead of claim denials.
Additionally, CareSmartz360 is an all-inclusive of electronic visit verification for agencies who bill Medicaid, capture data required for EVV, and helps stay caregivers focused on care delivery.
CareSmartz360 has comprehensive reporting features to streamline scheduling & EVV reports. These reports help take your agency operations to a new level of efficiency. The scheduling and EVV reports help with:
Our users reported 95% customer satisfaction in 2023. Schedule a personal walkthrough to see CareSmartz360 in action.
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